The Supervised Work Placement (SWP) is a set of activities that the student must develop individually, as part of the academic program, in public or private institutions. Its aim is that students complement the knowledge they have acquired during their study period with a professional activity and that they can put into practice the competences inherent to the area of knowledge of their study program. The university gives the student two alternatives in order to pass the credits of the SWP:

1. Recognition/acknowledgment of credits from previous work experience related to the studies.
2. Doing the supervised work placement in an external institution.

The student has available all the information that may be needed during the internship, based on the following structure:

1. Specific Information on the Program: detailing the schedule, tasks and responsibilities.
2. Acknowledgment/Recognition of credits: the procedure to be followed and the requirements for submitting the application form.
3. Documentation on the internship development: it details the internship stages and includes the documents needed to comply with the development of the SWP.

During the whole process, the student will be able to contact the Internship Department of your University.

In order to assess the recognition of the credits corresponding to the internship, the student must prove to meet the established criteria. The recognition is possible if the candidate presents a Credit Recognition Application for Working Experience. This document must find attached:

• Previous Working Experience Certificate, completed by the company or companies in which the student has carried out the professional experience that is susceptible of recognition.
• Work History.

The criteria described in the specific information of each program can serve as a guide and help to complete such document. The Previous Working Experience Certificate must be completed by the institution and meet the requirements below:

• Being filled in by computer.
• Including the requested information.
• Having the signature of the institution’s manager or, if that is not possible, of the HR Dept manager.
• Including the stamp of the institution.

Once the certificate has been completed, it must be submitted to the Internship International Department of the University or Universities that certify your program and offer the possibility of acknowledgment. Once the submitted documentation has been reviewed, the student will be notified if the internship acknowledgment process continues or if there has been any mistake or questions that need prior clarification.

When the submitted documentation is complete and correct, it will be analyzed whether the developed competences in the academic program and the ones developed during the work experience are equivalent or not, and therefore, if the acknowledgment of the internship can be granted.

Once this stage has been finished, the Internship International Department will notify the student if the resolution was favorable or not. As well, the final resolution will be reflected in the student’s academic record afterwards.

NOTE: The Universities reserve the right to ask for additional documentation, at any moment of the process, if they deem it necessary to continue the process of the internship acknowledgment.

Once the student has come to an agreement with an institution for the development of the internship, the student should send to the Internship International Department of the University or Universities that certifies the studies, the application form of the internship institution

NOTE: In order to know what are the universities that certify your program, consult the PANAL (Academic Record) When the International Internship Department has finished the review of all the documentation and once the approval of the internship institution is granted, the student will be notified in order to proceed with the signature of the collaboration agreement and its corresponding Appendix. If necessary, the collaboration agreement can be signed by the institution and the university. Moreover, depending on the country in which the student is to do the internship and the legislation in force in such territory, the student will have to submit the additional documentation required by the country’s legislation in force. Below, some details on the additional documentation required by some countries are specified:

3.2.1.1 Students enrolled in the European University of the Atlantic

Students doing the internship in Spanish territory

• Students of official degrees under 28 years old: The University’s school Insurance protects them, so they will not have to provide any additional documents.
• Students of official titles over 28 years old: they must hire an accident insurance and/or civil liability to be able to perform the internship. Proof of this insurance will be required by the university before beginning the internship.
• Students of any age from specific programs: they must hire an accident insurance and/or civil liability to be able to perform the internship. Proof of this insurance will be required by the university before beginning the internship.

Students doing the internship outside the Spanish territory

• Students of any age and degree: they should hire an accident insurance and/or civil liability if the country’s legislation requires so. They will also have to comply with the legislation in force concerning doing an internship of the country where they perform it.

3.2.1.2 Students enrolled in the International Iberoamerican University (Puerto Rico)

Students doing the internship in Puerto Rico or in the US

• 2 Photographs 2×2
• Negative certificate of criminal records (it can be requested in the police station or through Internet)
• Certification of Ley 300 (it can be requested in the police station)
• Affidavit of knowledge of the harassment law

3. Development of the Supervised Face-to-Face Internship (SFI) Students doing the internship out of Puerto Rico and US They should formalize an accident insurance in case the legislation in force in the country in which the student is to do the internship requires so. As well, students should comply with the legislation in force regarding doing an internship in the corresponding country.

3.2.1.3 Students enrolled in the International Iberomerican University (Mexico)

Students doing the internship in Mexico

There are no additional requirements. In case they are necessary, the student will be informed by the university or internship institution.

Students doing the internship out of Mexico

They should formalize an accident insurance in case the legislation in force in the country in which the student is to do the internship requires so. As well, students should comply with the legislation in force regarding doing an internship in the corresponding country. NOTE: The Universities reserve the right to modify the requirements according to the changes in the legislation in force that may occur. Once the Internship Department has registered the required documentation, the student can continue the internship process in the Institution.

3.2.2. Development stage

During this stage, the student must do the internship in the chosen Institution. In most programs, the classroom-based hours in the collaborating institution are estimated to be 120 hours and some additional hours dedicated to the development of the Final Internship Report. However, some programs include a different classroom-based number of hours. Review this information regarding your program in the section ‘Specific information’. During this stage, the student makes the internship hours in the collaborating institution, therefore complying with the regulations of the University and the Institution, hence, the structure and organization will depend on the area allocated for the development of the internship. The internship must be supervised and the student must have the support of a tutor who has been assigned by the internship institution, the same person who must later complete an evaluation report. The internship schedule should have been previously set with the internship institution. The schedule will be established taking into account the characteristics of the internship and the availability of the internship institution. Efforts will be made to ensure that they are compatible with the academic, training, representation and participation activity developed by the student at the University.

3.2.3. Internship evaluation

The final internship report is a document written by the student, which aims to systematize and reflect on the professional experience lived in the institution. The structure of the document should follow the Final Internship Report Template (FP-en) and should not exceed 25 pages for all programs (longer reports will not be accepted). The extension does not include bibliographical references or appendixes. NOTE: Those final internship reports that include images or videos of minors must be accompanied by the consent of their parents/guardians Once the classroom-based internship hours have been completed, the student must submit the final internship report within a maximum period of 15 days to the Internship International Department as well as the following documents:

• Final internship report (FP-en)
• Student’s internship evaluation report
• Evaluation report of the collaborating institution’s tutor

Then, the Internship’s Committee will proceed with the final evaluation basing on the following weighting:

• The Final Internship Report developed by the student: 70% of the final grade.
• The Report of the Collaborative Institution’s Tutor: 30% of the final grade.

The final grade will be notified to the student through the Template of the University’s Tutor Report and will be registered in the student’s academic record within a maximum period of one month.

4. SWP’s Frequently Asked Questions

4.1. Where to start with the SWP

It is recommended that students read the specific information to their program, for they will find there the internship characteristics (tasks and responsibilities, hours, etc.) and the Cover Letters that Universities make available for them to ease the search for the internship’s institution.

Many programs consider the acknowledgment/recognition of the internship basing on the professional experience. In this case, in section 1.3 Recognition/Acknowledgment, included in 01. Specific Information on the program, you will find the minimum time required to be able to apply for recognition. And in the section “Recognition/Acknowledgment of the Internship” it is described how to carry out this process and the form which must be filled in by the company/s is included.

In the event that the student opts for the Internship Development, the student must continue reading the corresponding section and, with enough time, start the procedures for the signing of the Internship Agreement and its Appendix (signing is made by the Internship Institution, the University and the Student) to be able to do the internship in the required time.

4.2. What is the university or universities that certify my program?

The place to consult the university/ies or other data on the program is the PANAL.

4.3. If I have questions about the SWP, whom do I contact?

In the FAQ section you will find the most common doubts for many students. If you do not find the answer to your query, remember that any question relating to the Supervised Work Placement or to its management should be consulted with the International Internship Department of the University that certifies your program.

To resolve your doubts, concerns or to carry out the process of the Supervised Work Placement, you may contact through the following form: