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Recommendations for asynchronous Oral Presentations

The institution proposes some practical tips that can help students prepare and carry with their Oral Presentation.

1.Preparing the Presentation

1.1. Initial arrangements

Access to the Virtual Multipurpose Room will activate automatically in the student’s PANAL once they reach the Final Task: FP Report Submission.

The Virtual Multipurpose Room does not need previous booking. In the exceptional case that there were too many students connected at the same time, students would be requested to try again after some minutes.

1.2. Technical Resources

Before starting the Presentation, students must confirm that they have all the technical resources they need (computer, microphone, camara, presentation file and internet connection).  The microphone, the camera and a PowerPoint or Pdf file must be enabled during the presentation; otherwise, the presentation cannot be processed.

The Presentation can be re-recorded, but it is recommended to previously rehearse and then do the presentation in only one attempt.  Whenever is possible, ensure that nothing  interrupts the presentation.

The User’s Manual for the Virtual Multipurpose Room is at your disposal.

1.3. Timing the presentation

The presentation must last around 20 minutes.

After recording the presentation, the system will take between 10 and 15 minutes to process the video. Once the video has been processed, students can review it and decide whether that version is good enough or another recording is needed. If the student decides to re-record, the first version will be deleted.

Once a final version is accepted, the Evaluation Committee will receive access to the recording.  Students can watch their presentation again through their link in PANAL.

Access the Virtual Multipurpose Room with enough time: always calculate the possibility of delays, either because of an interruption, the time for revision of the recording or time for a re-recording. Previous experiences indicate that at least a full hour to record the presentation would be necessary.

1.4. Structure of the presentation

The presentation should follow the same structure of the final project, that is to say, it must collect all the chapters, as shown in the presentation template:

  1. Final Project Title (along with the student’s and director’s name)
  2. Introduction – Problem statement – Objectives (general and specific)
  3. Methodology
  4. Results
  5. Conclusions

Use headings in order to structure the presentation. Decide what are the main ideas of each slide.

1.5. Support Material

  • Download and use the following template for your presentation.
  • Respect the margins of the slides. Exceeding the margin limits might undermine the presentation.
  • Never use a font size smaller than 20, since it makes reading difficult for viewers. If what you wrote does not fit in the slide in font size 20, it is probably too wordy.
  • Preferably, use Arial or Calibri, font size 24 to 36 for the body text, and 40 for the title of each slide.
  • Keep the color used in the title of the slides.
  • The presentation must contain a minimum of 9 slides and a maximum of 12 slides.
  • Write brief texts in the slides. Remember that the Court will also assess the summarizing skills.
  • Never fill a slide with text. Your presentation will be monotonous and you will lose points.
  • Present images when they are relevant to your work. often in relation to the materials, methods, and results.
  • Be careful with the audiovisual resources: use them only if really relevant. Do not use very long audiovisual resources.

1.6. Rehearsal

  • Rehearse your presentation at home. Remember that you’ll have a maximum of 20 minutes to present a summary of all your work. It is better to be brief than to exceed the time.
  • If possible, rehearse with colleagues and family and ask for suggestions.
  • The presentation could generate some anxiety: it is normal. One of the best ways to manage nerviness is through rehearsal and preparation.

1.7. Final Revision

Make a final revision of the support materials. Check the following key points:

  • Is the justification of the study clear in the introduction?
  • Are objectives, methodology, results and conclusions coherent and consistent?
  • Are the main results properly highlighted?

2. Advices for the presentation

2.1. Key Points

  • Plan enough time for the Oral Presentation
  • Make sure that the PowerPoint file or PDF is on the computer that you will use for the presentation.
  • Have an extra copy  of the presentation in a different support (cloud, pendrive, email) in case the primary source fails.
  • Check software compatibility. The current version works with Adobe Flash Player, by which you may experience problems if you carry out the virtual presentation using Safari. Chrome or Mozilla are more compatible in such a case.

 2.2. Advice for the presentation: Development

  • Make the introduction, development and conclusion clear.
  • Be careful with the voice tone, gesture and posture.
  • Be sure to look at the committee, or in the virtual presentation, look at the camera.
  • Keep to the maximum of 20 minutes . Much shorter or much longer presentations will receiver lower marks.
  • If you notice mistakes in the slides during the presentation, briefly mention the correction and continue speaking.

2.3. Advice for the presentation: Conclusion

  • Make sure at the end of the presentation that the objectives presented at the introduction were achieved.
  • A personal analysis of the limitations of the work can be included at the end: everything you would like to have done and was not possible, factors that adversely affected the implementation of the project, etc.
  • It is not necessary to present a bibliography at the end.
  • Clearly mark the end of the presentation. For example, add a slide with a “thank you”.

3. After the presentation

3.1. Evaluation Committe

The Evaluation Committee will receive access to the oral presentation after the student accepts the final version of their recording.  The final assessment will be based on the Master’s Degree Final Project Evaluation Grid

3.2. Requesting the Master’s Degree Diploma

After the oral presentation the Evaluation Committee will upload the grades to the system. Then, if the rest of the academic transcript is correct, the student can request the Master’s degree diploma.

Any doubts regarding the arrangement or development of the face-to-face presentation must be addressed to the Oral presentation Secretariat.