Works management in the Management System

The student must always send the works or assignments via the MS, submissions via e-mail are not allowed. Once the PhD candidate submits the work, the assigned tutor will be notified via e-mail, hence starting the reviewing process. In that same message, the tutor can download the student’s work, as it can be seen in this screen shot: The link provides direct access to the work. The tutor/director will have to review it and send the student via e-mail the feedback so that the candidate can apply the suggestions to the work. At the same time, the tutor will state the result of the review in the platform. To obtain the student’s e-mail and leave proof of the feedback in the MS, the tutor should follow these steps:

5. Access to the MS with the user and password provided:

6. Select the option “Academic Monitoring”:

7. Search by entering the First and Last Name of the PhD candidate in the corresponding fields:

8. To leave proof of the review result and send it to the candidate, the tutor will have to access to the academic record first, through the program to which the candidate is enrolled. In case several students share their First Names, you must select the student that is enrolled to the corresponding PhD program. Below is an example of a PhD student: 9. Once you are in the student’s academic record, you have to select the “Thesis” tab: 10. In the “Thesis” tab, the submission of the student will be visible in the “Monitoring” section, there, the tutor should click on “+” to add the review which will be sent to the candidate: 11. By clicking on “+”, a new window will pop up to add the comment. Then, you should upload to the “Documents” tab the reviewed work, write the message, the subject and select the “Send E-mail” option. 12. Once the comment is written and the document is attached, the tutor should click on “Save” and the document will be recorded in the “Monitoring” section (the candidate has no access to this comment, it is just for internal purposes): This process will be repeated as many times as necessary until the tutor thinks the project is set for a passing grade. Then, the grade should be entered in the following way:

1. Once you have access to the student’s academic record (see step 1, 2, 3 and 6 and previous ones), the tutor should select the “Thesis” tab:

Research Work Management (student-tutor)

2. Then, the following screen will display, showing the submission information of the candidate and the resquest to “Enter Work Research I Grade (Tutor)” in the section “Next Step”. To grade it, select the option “Manage Thesis”:

3. Next, a new window will open in which the tutor will enter the grade in the “Grade” field:

4. Once the grade is entered, the student’s advance status automatically changes from task “T01” to task “T02”. Similarly, the tutor has to leave proof in “Monitoring” of the work’s approval:

5. The same phases need to be followed for the Research Work II. Once the candidate has submitted the work, the “Next Step” of the request will be to “Enter Research Work II Grade (Tutor)”. To grade it, the tutor should follow the same procedure as in the previous case: select the “Manage Thesis” option.

6. Next, a new window will open in which the tutor will enter the grade in the “Grade” field and then click on “Save”:

In this phase, the student’s advance status will not be updated because in order for the candidate to go on with the next phase (the PhD Thesis Proposal), the Academic Committee will have to assign a tutor to the candidate. PhD Thesis’ Proposal – PTP (student-director) Management The management and feedbacks of the PTP documents are the same as in the management system. Nevertheless, the PTP demands an additional step that the director needs to take so that the proposal can be approved. That phase is called the “Approval”, whose selection is obligatory in the same management system. IMAGEN “GESTIONAR TESIS” The system will show the information in the following way: IMAGEN “VISTO BUENO”