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Oral Presentation – Brasil

In some circumstances, it may be possible to organize an Oral Presentation for Brazilians students who do not need to do an oral presentation (remember that it is mandatory only for these programs). They must ask their country headquarters to confirm whether they meet the predefined requirements.

The online Oral Presentation will be done via videoconference. We are working to organize some face-to-face oral presentation, as well. If they are successfully organized, the face-to-face presentations event would take place in FUNIBER headquarters in Brazil (Rua Vento Sul, 126. Campeche Florianopolis/SC – Brazil – CEP: 88063-070) and the calls will be announced in advance.

1. Previous preparation of the presentation

1.1. Confirming a date and the assessment court

Students wishing to make a face-to-face oral presentation must notify the Oral Presentation (O.P.) Secretariat at least one month prior to the date set for the call and preferably immediately before Advance 2.

Once the date and time is assigned to the student, the O.P. Secretariat will send an email with all the relevant information: place, date and time, and the members of the court.

1.2. Technical Resources

Computers, connectors and projector are available for students in the headquarters. Other necessary resources must be requested to the location in advance.

Students who do an online presentation must confirm that they have all the technical resources they need (computer, microphone, camara, presentation file and internet connection) before starting the presentation. They must also make sure that there will be any interruption.

1.3. Timetable for the presentation

The following timetable should be taken into consideration for the Oral Presentation planning.

  • Introducing the presentation and the Evaluation Committee: 1-2 minutes.
  • Student’s Oral Presentation: 15-20 minutes.
  • Questions by the Evaluation Committee: up to 5 minutes.
  • Student’s Answers: up to 5 minutes.
  • Deliberation of the Committee on the grade of the FP: 5-10 minutes

1.4. Structure of the presentation

The presentation should follow the same structure of the final project, that is to say, it must collect all the chapters, as shown in the presentation template:

  1. Final Project Title (along with the student’s and director’s name)
  2. Introduction – Problem statement – Objectives (general and specific)
  3. Methodology
  4. Results
  5. Conclusions

Use headings in order to structure the presentation. Decide what are the main ideas of each slide.

1.5. Support Material

  • Download and use the following template for your presentation.
  • Respect the margins of the slides. Exceeding the margin limits might undermine the presentation.
  • Never use a font size smaller than 20, since it makes reading difficult for viewers. If what you wrote does not fit in the slide in font size 20, it is probably too wordy.
  • Preferably, use Arial or Calibri, font size 24 to 36 for the body text, and 40 for the title of each slide.
  • Keep the color used in the title of the slides.
  • The presentation must contain a minimum of 9 slides and a maximum of 12 slides.
  • Write brief texts in the slides. Remember that the Court will also assess the summarizing skills.
  • Never fill a slide with text. Your presentation will be monotonous and you will lose points.
  • Present images when they are relevant to your work. often in relation to the materials, methods, and results.
  • Be careful with the audiovisual resources: use them only if really relevant. Do not use very long audiovisual resources.

1.6. Rehearsal

  • Rehearse your presentation at home. Remember that you’ll have a maximum of 20 minutes to present a summary of all your work. It is better to be brief than to exceed the time.
  • If possible, rehearse with colleagues and family and ask for suggestions.
  • The presentation could generate some anxiety: it is normal. One of the best ways to manage nerviness is through rehearsal and preparation.

1.7. Final Revision

Make a final revision of the support materials. Check the following key points:

  • Is the justification of the study clear in the introduction?
  • Are objectives, methodology, results and conclusions coherent and consistent?
  • Are the main results properly highlighted?

2. Advices for the presentation

2.1. Key Points

  • Plan enough time for the Oral Presentation
  • Make sure that the PowerPoint file or PDF is on the computer that you will use for the presentation.
  • Have an extra copy  of the presentation in a different support (cloud, pendrive, email) in case the primary source fails.
  • Check software compatibility. The current version works with Adobe Flash Player, by which you may experience problems if you carry out the virtual presentation using Safari. Chrome or Mozilla are more compatible in such a case.

 2.2. Advice for the presentation: Development

  • Make the introduction, development and conclusion clear.
  • Be careful with the voice tone, gesture and posture.
  • Be sure to look at the committee, or in the virtual presentation, look at the camera.
  • Keep to the maximum of 20 minutes . Much shorter or much longer presentations will receiver lower marks.
  • If you notice mistakes in the slides during the presentation, briefly mention the correction and continue speaking.

2.3. Advice for the presentation: Conclusion

  • Make sure at the end of the presentation that the objectives presented at the introduction were achieved.
  • A personal analysis of the limitations of the work can be included at the end: everything you would like to have done and was not possible, factors that adversely affected the implementation of the project, etc.
  • It is not necessary to present a bibliography at the end.
  • Clearly mark the end of the presentation. For example, add a slide with a “thank you”.

2.4. Adressing the questions by the Evaluation Committee

The following tips can help you prepare for the questions by the Evaluation Committee.

  • Consult complementary readings as part of the presentation preparation.
  • Always be open to suggestions/criticism.
  • If you do not know the answer, admit it. Giving inconsistent or far-from-the-facts answers may negatively affect the presentation.
  • Always answer confidently.
  • Thank the committee for their contributions.
  • Remember that the purpose of the Evaluation Committee is not to test the student’s knowledge of the topic.  The Oral Presentation aims at making suggestions to improve the project. While it could be a milestone in the project, and that makes students nervous, it is also a closing movement of an academic stage,  and you should enjoy.  Remember that nobody knows the project better than yourself.

3.2. Requesting the Master’s Degree Diploma

After the oral presentation the Evaluation Committee will upload the grades to the system. Then, if the rest of the academic transcript is correct, the student can request the Master’s degree diploma.

Any doubts regarding the arrangement or development of the face-to-face presentation must be addressed to the Oral presentation Secretariat.